The Student Services Department includes the Office of Special Education and the Office of Educational Services. We serve students and families by providing assistance and support the following areas: Special Education, Gifted Services, School Counseling Services, Section 504 Plan Coordination, School Health Services, Alternative Education, McKinney-Vento Homeless Assistance, and Student Assistance Programs (SAP).
View Special Services Forms, including IEPS, in Family Access
As IEPs and Evaluations are completed this school year and beyond, the current forms are being created in Skyward and can be viewed in Family Access. If you follow the instructions below and there are no forms listed for the Evaluation or IEP, that indicates they have not yet been created in Skyward. When they are, you will be able to view them here.
Log into Family Access with your user name and password on the district website by clicking on the Skyward icon.
Switch to the student for whom you wish to view information by clicking on the All Student drop down list at the top of the Family Access page and clicking on the student’s name.
Click on the Student Services tab in the left panel.
This will open the Student Services area.
The number of unread forms will be listed in red.
The Current Evaluation Info information and forms links will be displayed. Most Evaluation Reports will not be listed unless your student was evaluated during the 2023-2024 school year.
Click on Display Options.
A list will appear for the Current Evaluation Info and the student’s IEPs listed by date with the most recent first. IEP dates will be listed for historic IEPs, but there will be no actual IEP forms for any IEP dated prior to the 2023-2024 school year.
Click on the most recent IEP. Information about the IEP will display, as well as the list of forms created in Skyward associated with that IEP.
You may click on View All or on an individual form. View All will take several minutes to run. Viewing individual forms will take a much shorter time to open the form.
When the reports are finished running with the View All option, a Report Complete message will display. Click View Report to see a single report with all the forms included. This represents the whole IEP.
If you click on an individual form, it will open in a view window automatically.
From the View window, the report can be read on screen or printed as a hard copy.
Destruction of Information Concerning Students with Disabilities Who are Receiving or Who have Received Special Education Services or Who Were Evaluated for Such Services.
The District is required to notify parents and guardians when personally-identifiable information concerning students with disabilities, or students who were evaluated to determine the need for special education services, is no longer needed to provide educational services to the student (“no longer educationally relevant”). The District considers certain records to be no longer educationally relevant based on the following schedule:
All test protocols and other raw data used as part of an evaluation or reevaluation will be considered no longer educationally relevant at the conclusion of the school year during which the evaluation or reevaluation has occurred.
All IEP progress monitoring data will be considered no longer educationally relevant as of the date on which such data are reported to parents or guardians in a progress report or at the conclusion of the school year during which such data are collected, whichever is sooner.
All notes of IEP team members and draft IEPs, if any, will be considered no longer educationally relevant as of the date that the IEP to which such notes of drafts pertain is issued to the parents or guardian.
All Permissions to Evaluate or Reevaluate, Invitations to IEP or Other Meetings and related documents, Evaluation or Reevaluation Reports, IEPs, Notices of Recommended Educational Placement and related documents, Complaint Investigation Reports, Mediation Agreements, and Hearing Officer Decisions will be considered no longer educationally relevant at the conclusion of the sixth year from the date on which the student graduates from High School, ceases residency in the District for reasons other than placement in a hospital or treatment facility, or attains age twenty-one, whichever is sooner.
Parents and guardians have the right to request, in writing, that the District destroy any or all records deemed no longer educationally relevant. The District, at its discretion, may also destroy such records without further notice to parents, guardians, or students.
The Every Student Succeeds Act (ESSA) requires Pennsylvania to ensure that the total number of students assessed in each subject using the PASA does not exceed one percent of the total number of all students in the state assessed on the statewide assessments. Each local educational agency (LEA) must complete and submit the PASA 1.0 Percent Participation Threshold Justification to BSE if it anticipates that more than 1.0 % of its students enrolled in grades 3-8 and 11 will be assessed using the PASA. A list of LEAs who anticipate exceeding the threshold will be made publicly available on the PDE website, in accordance with 34 CFR 200.6 (c)(3) regulations. LEAs must also make the document publicly available upon request, removing any personally identifiable information. The Gettysburg Area School District does anticipate exceeding the 1.0 percent threshold for PASA participation for the 2023-2024 testing cycle. The necessary justification information has been submitted to the Bureau of Special Education. Questions on the Gettysburg Area School District participation rates should be directed to Diane Nace, Supervisor of Special Education.
